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Conferencing and Meeting Venues
Switch helps streamline the way conferencing and meeting venues run — from managing bookings to delivering seamless client experiences. Whether you’re hosting large-scale events or day-to-day meetings, Switch can support you. For venues that handle everything from private gatherings to major exhibitions, Switch helps you offer a slick, responsive service that makes working with you easy — and keeps clients coming back.
Live availability and instant online payments mean corporate clients and social bookers alike can check space, confirm details, and pay — all in real time. A self-service portal gives them the flexibility to manage bookings their way. Behind the scenes, Switch integrates with your existing systems and includes a built-in CRM, helping your team reduce admin, maximise space, and focus on delivering an exceptional experience.
Smarter Management for Conferencing & Meeting Venues
Flexible Booking Management
- Set up custom booking rules, availability windows, and pricing structures for different room types or event packages.
- Manage meeting spaces, breakout rooms, AV equipment, and catering requirements all from one central calendar.
- Allow for instant booking of simple room hires or delegate more complex bookings for review.
Real-Time Availability & Online Payments
- Show live space availability and enable 24/7 self-service booking online.
- Take deposits, staged payments, or full payments securely via integrated payment options.
- Build transparency into pricing with automatic application of discount tiers, rate cards, or promotions.
Customer Portal & Event Coordination
- Let clients manage their own bookings, amend details, choose layouts, or add catering and AV — all through a branded portal.
- Easily organise supplier access and room setup instructions behind the scenes.
- Reduce back-and-forth and save admin time with smart, automated workflows.
CRM & Communication Tools
- Keep track of repeat clients, corporate accounts, and event organisers.
- Send automated emails and SMS confirmations, reminders, and follow-ups.
- Personalise communications and build strong customer relationships over time.
Reporting That Drives Better Decisions
- Track usage, revenue, occupancy, and conversion rates through intuitive dashboards.
- Identify your most popular spaces, peak times, and client segments.
- Use insights to improve space utilisation, staffing, and pricing strategy.
Take your planning to the next level
Let us show you how easy venue and event management can be — book a demo today.
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